Graduation

The Graduation Section of Student Administration is responsible for the planning, preparation, coordination and staging of the University's graduation ceremonies and the administration of the graduation of students.

There are three graduation evaluation periods (GEPs) per year, during which University staff assess eligibility for graduation. The GEPs commence on the first working day after the official certification of results date for each term.

All assessment must be finalised prior to the certification of results date for the term that is recorded as the expected completion term (ECT).

Following each GEP, graduates will be notified of their eligibility and provided with information about obtaining graduation documents and dates, times and locations of graduation ceremonies.

Student responsibilities
Students must be aware that it is their responsibility to:

• ensure correct knowledge of graduation term dates and eligibility;
• ensure correct knowledge of graduation ceremony dates, times and locations;
• maintain their address details correctly on e.rolment; and
• maintain their ECT on e.rolment.
  

Testamurs will not be released until all debts to the University have been finalised in accordance with the University's Collection policy.

Addresses will be downloaded from e.rolment on the first working day after each GEP. After this date, students must also advise the Graduation Section of any change of address. CQU does not accept responsibility for any official communication that fails to reach a student who has not followed the above procedure.

Students who do not correctly maintain their ECT information on e.rolment may not be identified as eligible to graduate in that term's graduation evaluation period.

Change of name
Students who wish to change their name details on the University's records must write to the Manager, Student Records, providing a specimen of their former and current signatures and supporting certified documents.

Where changes are made after each term's confer date, students must also advise the Graduation Section of this change. Testamurs will be printed according to the University's student records system and a fee will apply for any reprints required for name changes.

Graduation ceremonies
Graduation ceremonies are held in various locations each year and attendance is optional. The schedule of graduation ceremonies can be found on CQU's website, together with relevant deadlines for attendance confirmation. CQU does not guarantee that attendance at a ceremony will be permitted if these deadlines are not adhered to.

Graduation rules
Graduates will only be permitted to attend a graduation ceremony that occurs on a date after the end of the relevant GEP.

Once testamurs have been released, graduates may not attend a subsequent graduation ceremony.

Academic regalia
Academic regalia should be worn at special University ceremonies and on occasions as determined by Council.

Academic colours by Faculty
ASC name ASC number

Art, Health and Sciences
- Arts silver grey N24
- Health apricot X23
- Sciences vivid yellow Y13
Business and Law rich blue B11
Education and Creative Arts lilac P23
Engineering and Physical Systems claret R55
Informatics and Communication turquoise T15
Interdisciplinary rose pink R25
PhD gown royal blue B12
PhD gold satin trim mustard Y42
PhD green satin trim turquoise T15
PhD red ribbon satin trim signal red R13
Professional Doctorate gown turquoise R15

Regalia for awards
(a) Doctor of the University
Gown: Cambridge Doctorate pattern of scarlet cloth with facings in University blue satin, edged with gold and sleeve linings and piping in University blue satin and fastened with a gold cord.

Hood: Cambridge pattern of scarlet cloth, fully lined in University blue and edges with gold.

Headwear: Black velvet Tudor bonnet with gold cord and tassels.

(b) Companion of the University
Gown: Black, Cambridge pattern.

Stole: University blue with University Coat of Arms.

Headwear: Black mortar board.

(c) Member of the University Council
Gown: Black, Cambridge pattern.

Stole: University gold with University Coat of Arms and bands of University blue and green satin.

Headwear: Black mortar board with gold tassels.

(d) Doctor of Philosophy
Gown: Oxford Doctorate pattern of blue cloth with facings of green, red and gold satin. The sleeves are fully lined with University green satin, with red and gold satin edging.

Hood: Oxford pattern of blue cloth, fully lined with University green satin with red and gold satin edging, and fastened onto the front of the gown with "hoodlinks" designed according to CQU's Coat of Arms.

Headwear: Blue velvet Tudor bonnet with gold cord and tassels.

(e) Professional Doctorate
Gown: Oxford Doctorate pattern of green cloth with facings of blue, red and gold satin. The sleeves are fully lined with University blue satin, with red and gold satin edging.

Hood: Oxford pattern of green cloth, fully lined with satin of appropriate Faculty colour or University gold with red and gold satin edging, and fastened onto the front of the gown with "hoodlinks" designed according to CQU's Coat of Arms.

Headwear: Green velvet Tudor bonnet with gold cord and tassels.

(f) Masters Degree (by Research and Thesis)
Gown: Black, Cambridge pattern.

Hood: Black, fully lined with satin of appropriate faculty colour.

Headwear: Black mortar board.

(g) Masters Degree (by Coursework)
Gown: Black, Cambridge pattern.

Hood: Black, fully lined with satin of appropriate faculty colour together with a 50mm border of white.

Headwear: Black mortar board.

(h) Graduate Diploma/Honours Degree
Gown: Black, Cambridge pattern.

Hood: Black, lined with 100mm band of satin of appropriate faculty colour together with a 25mm border of white.

Headwear: Black mortar board.

(i) Bachelors Degree
Gown: Black, Cambridge pattern.

Hood: Black, lined with 100mm band of satin of appropriate faculty colour.

Headwear: Black mortar board.

(j) Diploma
Gown: Black, Cambridge pattern.

Hood: Black, lined with 50mm band of satin of appropriate Faculty colour placed 50mm from the inside edge of the hood.

Headwear: Black mortar board.

(k) Advanced Diploma/Associate Degree
Gown: Black, Cambridge pattern.

Hood: Black, lined with 25mm band of satin of appropriate faculty colour placed 50mm from the inside edge of the hood.

Headwear: Black mortar board.

(l) Advanced Certificate
Gown: Black, Cambridge pattern.

Stole: Black, edged with a 50mm band of pale blue satin.

Headwear: Black mortar board.

(m) Certificate
Gown: Black, Cambridge pattern.

Stole: Black, edged with a 25mm band of pale blue satin.

Headwear: Black mortar board

(n) Honorary Doctor
Gown: Cambridge Doctorate pattern of scarlet cloth with satin facings and sleeve linings in appropriate Faculty colour, piping at end of sleeve and fastened with a gold cord.

Hood: Cambridge pattern of scarlet cloth, fully lined im appropriate faculty colour satin.

Headwear: Black velvet Tudor bonnet with red cord and tassels.