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Important Information

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Student Handbook : Important Information

Graduation

Change of name
Graduation Ceremonies
Graduation Rules
Academic regalia

The Graduation Section of Student Administration is responsible for the planning, preparation, coordination and staging of the University's graduation ceremonies and the administration of the graduation of students.

There are three graduation evaluation periods (GEPs) per year, during which University staff assess eligibility for graduation. The GEPs commence on the first working day after the official certification of results date for each term.

All assessment must be finalised prior to the certification of results date for the term that is recorded as the Expected Completion Term (ECT).

Following each GEP, graduates will be notified of their eligibility and provided with information about obtaining graduation documents and dates, times and locations of graduation ceremonies.

Student responsibilities
Students must be aware that it is their responsibility to:

ensure correct knowledge of graduation term dates and eligibility;
ensure correct knowledge of graduation ceremony dates, times and locations;
maintain their address details correctly on E.rolment;
maintain their ECT on E.rolment; and
complete an online Graduation Registration in E.rolment, for each program completed.

Testamurs will not be released until all debts to the University have been finalised in accordance with the University's Collection policy.

Addresses will be downloaded from E.rolment on the first working day after each GEP. After this date, students must also advise the Graduation Section of any change of address. CQU does not accept responsibility for any official communication that fails to reach a student who has not followed the above procedure.

Students who do not correctly maintain their ECT information on E.rolment may not be identified as eligible to graduate in that term's graduation evaluation period.

Change of name
Students who wish to change their name details on the University's records must write to the Manager, Student Records, providing a specimen of their former and current signatures and supporting certified documents.

Where changes are made after each term's confer date, students must also advise the Graduation Section of this change. Testamurs will be printed according to the University's student records system and a fee will apply for any reprints required for name changes.

Graduation ceremonies
Graduation ceremonies are held in various locations each year and attendance is optional. The schedule of graduation ceremonies can be found on CQU's website, together with relevant deadlines for attendance confirmation. CQU does not guarantee that attendance at a ceremony will be permitted if these deadlines are not adhered to.

Graduation rules
Graduates will only be permitted to attend a graduation ceremony that occurs on a date after the end of the relevant GEP.

Once testamurs have been released, graduates may not attend a subsequent graduation ceremony.

Academic regalia
Academic Regalia shall be worn at special University ceremonies and on such occasions as Council determines.

(a)	Chancellor	Gown	Black Chancellor's gown trimmed with gold braid on the front panels, the hem and the sleeves with a sailor-collar trimmed with gold braid and embroidered with 18cm CQU full-colour logo using gold metallic thread.
		Headwear	Black Tudor velvet bonnet with gold cord and tassels.
(b)	Vice-Chancellor	Gown	Black Vice-Chancellor's gown trimmed with silver braid on the front panels, the hem and the sleeves with a sailor-collar trimmed with silver braid and embroidered with 18cm CQU full-colour logo using silver metallic thread.
		Headwear	Black Tudor velvet bonnet with silver cord and tassels
(c)	Member of University Council	Gown	Black Bachelor style, Cambridge pattern.
		Stole	100cm long, in gold polyester rayon fabric, embroidered with a 12cm high full-colour CQU logo positioned 8cm from the top seam on the left hand side, together with two 2cm strips of satin diagonally across the bottom right hand side; one of University green and one of University blue.
		Headwear	Black mortar board with gold tassel.
(d)	Doctor of the University	Gown	Cambridge Doctorate pattern of scarlet cloth with facings in University blue satin, edged with University gold, sleeves fully lined in University blue satin, fastened with a gold cord and button.
		Hood	Cambridge pattern of scarlet cloth, fully lined in University blue edged with gold.
		Headwear	Black velvet Tudor bonnet with gold cord and tassels.
(e)	Companion of the University	Gown	Cambridge Bachelor pattern of black cloth.
		Stole	100cm long, in blue polyester rayon fabric, embroidered with a 12cm high full-colour CQU logo positioned 8cm from the top seam on the left hand side.
		Headwear	Black mortar board.
(f)	Honorary Doctor	Gown	Cambridge Doctorate pattern of scarlet cloth with facings in silver satin, sleeves fully lined in silver satin, fastened with a gold cord and button.
		Hood	Cambridge pattern of scarlet cloth, fully lined in silver satin.
		Headwear	Black velvet Tudor bonnet with gold cord and tassels.

DESIGNATED COLOUR CHART

	Australian Colour Standard 2700 - 1985
Award	ASC Name	ASC Number
•· Certificate •· Advanced Certificate •· Diploma	Driftwood	X34
•· Advanced Diploma •· Associate Degree	Sunflower	Y15
•· Bachelor	Opaline	G32
•· Bachelor Honours	Jade	G21
•· Graduate Certificate	Powder Blue	B32
•· Graduate Diploma	Ultramarine	B21
•· Masters	Violet	P13

GRADUATES

(a)	Doctor of Philosophy	Gown	Oxford Doctorate pattern of blue cloth with facings of green, red and gold satin. The sleeves are fully lined with University green satin, with red and gold satin edging.
		Hood	Oxford pattern of blue cloth, fully lined with University green satin with red and gold satin edging, and fastened onto the front of the gown with 'hoodlinks' designed according to CQU's Logo..
		Headwear	Blue velvet Tudor bonnet with gold cord and tassels.
(b)	Doctor of Business; Doctor of Education; The Professional Doctorate	Gown	Oxford Doctorate pattern of green cloth with facings of blue, red and gold satin. The sleeves are fully lined with University blue satin, with red and gold satin edging.
		Hood	Oxford pattern of green cloth, fully lined with University gold satin with red and blue satin edging, and fastened onto the front of the gown with 'hoodlinks' designed according to CQU's Logo.
		Headwear	Green velvet Tudor bonnet with gold cord and tassels.
(c)	Master's Degree	Gown	Black Masters style, Cambridge pattern.
		Stole	100cm long, in violet polyester rayon fabric, embroidered with a 12cm high full-colour CQU logo on each side, positioned 8cm from the top seam.
		Headwear	Black mortar board.
(d)	All other Graduates	Gown	Black Bachelor style, Cambridge pattern.
		Stole	100cm long in polyester rayon fabric, of the appropriate colour in accordance with the Designated Colour Chart, and embroidered with a 12cm high full-colour CQU logo on each side, positioned 8cm from the top seam.
		Headwear	Black mortar board.

There is no provision for a combination of colours for the holder of more than one degree. The usual practice is to wear the degree colour appropriate to the occasion (e.g. at a graduation ceremony, the colour of the particular degree being awarded).

Note: The standard colours for stoles and facings will correspond as nearly as possible with the Australian Colour Standards.

Please also see How to Wear CQU Academic Regalia.

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