Enrolment - Rules

Students must be aware of the following enrolment rules, which may affect their ability to commence or continue studies at CQU.

For general information regarding enrolment for research higher degrees, contact the Office of Research on 07 4923 2602.

Enrolments via e.rolment

The last date for enrolment and/or swapping and/or adding of courses is end of Week Two for Terms 1, 2 and end of Week One for Term 3.

Cancellation of Enrolment

Students wishing to cancel their enrolment in a particular program with the intention of not re-activating their enrolment at a future point, must drop all courses in which they are currently enrolled and contact the Student Service Line on 1300 550 900 or in the case of students studying at the Australian International Campuses, their Campus Administration, to formally advise that they wish to cancel their program. All enrolment transactions are subject to the conditions imposed by the University's Academic Calendar and Refund Policies.

A student's enrolment may be cancelled by the University when:

  1. a student has failed to submit a completed Request for Commonwealth Support and HECS-HELP Form (for specified students), and/or failed to pay their student contribution amount by the due date or has failed to provide the University with their tax file number; or
  2. a fee-paying student fails to make fee payments by the due date (NOTE: The fees outstanding will remain a debt on the student's account); or
  3. a student has been excluded or suspended; or
  4. a student has not met the conditions of their offer.

Current Year of Program

A student's year of program is the year which they have successfully completed or in which they are currently studying at least half of the units of credit for that year in addition to units of credit for a previous year. Thus:

  1. A student is in the fourth year of his or her program if the student has successfully completed Years 1, 2 and 3 of the program and is enrolled for half or more of the fourth year program units of credit.
  2. A student is in the third year of his or her program if the student has successfully completed Years 1 and 2 of the program and is enrolled for half or more of the third year program units of credit.
  3. A student is in the second year of his or her program if the student has successfully completed Year 1 of the program and is enrolled for half or more of the second year program units of credit.
  4. A student is in the first year of his or her program if none of the above applies.

For the purpose of this definition "units of credit" means "normal annual full-time load" which varies depending on the Faculty through which the program is studied.

LAPSE OF ENROLMENT

A student is classed as having lapsed their enrolment if they have withdrawn from all studies in any particular term. If a student's enrolment has lapsed, they must contact the Student Services Line on 1300 550 900 to re-activate their enrolment. Students are then responsible for going online and adding courses for the coming terms.

Enrolment cannot be re-activated after the last day to add courses in a particular term. All enrolment transactions are subject to the conditions imposed by the University's Academic Calendar and Refund Policies.

An enrolment can be lapsed for an unspecified period of time but not greater than ten years. Students who lapse their enrolment do not need to apply for a readmission unless they have lapsed their enrolment for a period of ten years.

International Students

Any international student who has made the following changes to their enrolment:

  1. lapsed their enrolment; or
  2. had their program cancelled (whether at their request or not); or
  3. been excluded

must, prior to recommencing their study at CQU, contact the relevant Australian campus regarding payment of tuition fees before a "Confirmation of Enrolment" form can be issued. Once issued, the student must present such to the Australian Embassy in their home country in order to make application for a Student Visa.

CAMPUS TRANSFERS

Applicants

Applicants who are offered a quota place at any CQU campus, and who wish to transfer to another CQU campus other than an Australian International campus, must apply for a transfer by changing their preferences through QTAC. As the quota places at another CQU campus may have been filled already such offers may not always be successful.

Enrolled Students

Students must successfully complete one term of study before being eligible to apply for a Campus Transfer. Campus Transfers will only be assessed if applied for prior to the last day to add courses for the term.

If the program that a student has been studying is not available at the campus that the student has applied for transfer to, the application will not be able to be processed.

Students must apply in writing to the Student Records Officer, Student Administration to change campus. Change of Campus Application forms are available on the web at the following address http://www.cqu.edu.au/studinfo/admin/studrecords/studrecordsforms.htm

International Students

International students wishing to apply for a Campus Transfer must contact their campus Student Administration section for advice, as any variation of enrolment will affect visa status.

Campus Transfers will be dependent upon academic performance, place and course/program availability.

Please note that undergraduate international students, who have been successful in gaining Permanent Resident Status and change campus and apply for a Commonwealth Supported Place and HECS-HELP, must reapply through QTAC for admission to their program. Campus Transfers do not apply in this instance. Further information can be obtained by contacting the Undergraduate Admissions Officer at CQU Rockhampton.