Statutes, Rules & Resolutions Relevant to Students

Admission & Enrolment

Admission in Accordance with Rules

The University may admit persons as students, or limit the admission of persons as students, for any program of study or program, in a way prescribed by the University’s rules of admission and enrolment.

Enrolled Students

1. A person selected for admission becomes an enrolled student on completion of the enrolment procedures prescribed by the rules and compliance with Student Association membership rules, as follows.
2. A person stops being an enrolled student in a way prescribed by the rules.

Membership of the Student Association

1. A person selected for admission and seeking enrolment as a student must be, or undertake to become, a member of the Student Association.
2. The person becomes a member of the Student Association by paying the Student Service Charge.

Exemption from Membership of the Student Association

1. Despite section 4 (requirement that a student must be, or undertake to become a member of the Student Association), a person is exempt from membership of the Student Association if the person:
   1. has a conscientious objection to being a member of the Association; and
   2. gives the Vice-President and Registrar a written declaration of the nature of the person’s conscientious objection; and
   3. notifies the Association that the person has given the Vice-President and Registrar a written declaration mentioned in paragraph (b); and
   4. pays to the University the amount of the Student Service Charge.
2. Amounts paid to the University under subsection (1) are to be applied, in a way determined by the Vice-President and Registrar, to the provision of services, facilities and amenities for enrolled students.

Administration

The Vice-President and Registrar is responsible for the administration of all matters relating to the admission and enrolment of students, subject to this Statute, the rules and any resolutions of Council.

Rules

The Council may make rules:

1. limiting the admission of persons as students in a program or program of study; and
2. in relation to enrolment procedures; and
3. prescribing the circumstances in which a person stops being an enrolled student.

Graduation

Graduation

Graduation is the formal acknowledgment that students have satisfactorily completed all requirements of academic programs.

Role of Graduation Section

The Graduation Section of Student Administration manages the University’s graduation process, and is responsible for the planning, preparation, coordination and staging of the University’s graduation ceremonies. Within this capacity, the Graduation section performs functions such as distribution of testamurs and graduation ceremony related information.

Candidate Responsibility

Students should be aware that it is their responsibility to ensure correct knowledge of conferral dates, eligibility, ceremony locations and times. This information appears on the University’s website. Students should update their Expected Graduation Term date through the e-rolment process to ensure their names are recorded on potential graduands lists.

Change of Name and Address

1. Students are required to notify the Manager, Student Records in writing of any change in their name as soon as possible, and no later than four weeks prior to their respective conferral date. Supporting documents must accompany name change requests. Graduation documents will not be reprinted on account of a change of name, where the above has not been complied with.
2. Students are required to update their address through the e-rolment process. Failure to do so could lead to important correspondence not reaching students. CQU does not accept responsibility for any official communication which fails to reach students who have not updated address changes.

Graduation Ceremonies

Graduation ceremonies are formal University celebrations to present graduates with awards.

Attendance at a ceremony is only permitted after the official certification of eligibility to graduate has been processed. Following each conferral date, the Graduation Section will confirm eligibility by mail to graduates. Attendance at Graduation Ceremonies is optional.

Graduation Documents

Graduates who choose to attend a ceremony will collect their graduation documents at that ceremony. Graduates who choose to not atend a ceremony will be advised of their options with regard to receipt of graduation documents. Once graduation documents have been collected/distributed, however, attendance at future ceremonies is not permitted.

Academic Dress

Academic dress should be worn at special University ceremonies and on occasions as determined by Council.

Academic Colours

	ASC Name	ASC Number
Arts, Health & Sciences
- Arts	Silver Grey	N24
- Health	Apricot	X23
- Sciences	Vivid Yellow	Y13
Business & Law	Rich Blue	B11
Education & Creative Arts	Lilac	P23
- CQCM	Emerald Green	G13
Engineering & Physical Systems	Claret	R55
Informatics & Communication	Turquoise	T15
Interdisciplinary	Rose Pink	R25

Dress for Awards

  (a)  Doctor of the University

Gown: Cambridge Doctorate pattern of scarlet cloth with facings and sleeve linings in University blue, piping at end of sleeve and between scarlet and blue facing in University gold.

Hood: Cambridge pattern of scarlet cloth, fully lined in University blue and piped with gold.

Headwear: Black velvet Tudor bonnet with gold cord and tassels.

  (b)  Companion of the University

Gown: Black, Cambridge pattern.

Stole: University blue with University Coat of Arms.

Headwear: No mortar board.

  (c)  Member of the University Council

Gown: Black, Cambridge pattern.

Stole: University gold with University Coat of Arms with bands of University blue and green satin.

Headwear: Black mortar board with gold tassels.

  (d)  Doctor of Philosophy

Gown: Oxford Doctorate pattern of blue cloth with facings of green, red and gold satin. The sleeves are fully lined with University green satin, with red and gold satin edging.

Hood: Oxford pattern of blue cloth, fully lined with University green satin with red and gold satin edging, and fastened onto the front of the gown with “hoodlinks” designed according to CQU’s Coat of Arms.

Headwear: Blue velvet Tudor bonnet with gold cord and tassels.

  (e)  Professional Doctorate

Gown: Oxford Doctorate pattern of green cloth with facings of blue, red and gold satin. The sleeves are fully lined with University blue satin, with red and gold satin edging.

Hood: Oxford pattern of green cloth, fully lined satin of appropriate Faculty colour with red and gold satin edging, and fastened onto the front of the gown with “hoodlinks’ desgined according to CQU’s Coat of Arms.

Headwear: Green velvet Tudor bonnet with gold cord and tassels.

  (f)  Master’s Degree (by Research and Thesis)

Gown: Black, Cambridge pattern.

Hood: Black, fully lined with satin of appropriate Faculty colour.

Headwear: Black mortar board.

  (g)  Master’s Degree (by Coursework)

Gown: Black, Cambridge pattern.

Hood: Black, fully lined with satin of appropriate Faculty colour together with a 50 mm border of white.

Headwear: Black mortar board.

  (h)  Graduate Diploma/Honours Degree

Gown: Black, Cambridge pattern.

Hood: Black, lined with 100 mm band of satin of appropriate Faculty colour together with a 25 mm border of white.

Headwear: Black mortar board.

  (i)  Bachelor‘s Degree

Gown: Black, Cambridge pattern.

Hood: Black, lined with 100 mm band of satin of appropriate Faculty colour.

Headwear: Black mortar board.

  (j)  Diploma

Gown: Black, Cambridge pattern.

Hood: Black, lined with 50 mm band of satin of appropriate Faculty colour placed 50 mm from the inside edge of the hood.

Headwear: Black mortar board.

  (k)  Advanced Diploma

Gown: Black, Cambridge pattern.

Hood: Black, lined with 25 mm band of satin of appropriate Faculty colour placed 50 mm from the inside edge of the hood.

Headwear: Black mortar board.

  (l)  Advanced Certificate

Gown: Black, Cambridge pattern.

Stole: Black, edged with a 50mm band of pale blue satin.

Headwear: Black mortar board.

  (m)  Certificate

Gown: Black, Cambridge pattern.

Stole: Black, edged with a 25 mm band of pale blue satin.

Headwear: Black mortar board

Fees and Charges

Fees and charges are payable as set out in the Schedule of Fees and Charges, which are shown on the University WWW home page or are available from Student Administration.

The Vice-President and Registrar shall specify dates by which an applicant or a student must complete elements of the admission or enrolment process. Fees listed in the schedule will be payable by an applicant or students where elements of the admission or enrolment process occur after the specified dates.

On completion of any term of study, a student who is a debtor to CQU shall not be entitled to receive course results, an academic history, or any other academic document. A Student Debtor will not be granted
an award.

A Student Debtor is a student who:

1. fails to pay any fine, fee, charge or debt due to CQU, including the library, Capricornia Residential College, the bookshop, or the Student Association.
2. fails to return or pay the replacement cost of any library book, equipment or equipment kit which was issued on loan.

On completion of any term of study, a student who is a debtor to CQU shall not be entitled to view or receive course results, an academic history, or any other academic document. A Student Debtor will not be granted an award.

In any case in which by reason of special circumstances the charge to be paid, the time when a charge is payable, or any other matter necessary to be determined in order to enable the application of this rule to that case, is not specifically provided for in this rule, the Vice-President and Registrar shall have the power and authority to decide any question necessary to be decided in order to determine the matter.

Workplace Health and Safety

Central Queensland University’s policy aims to achieve the optimum attainable level of workplace health and safety as far as is practicable for all staff, students and other persons throughout all areas of its activities.

It is the responsibility of all CQU personnel to ensure the implementation of safety systems appropriate to their delegated operational authority.

It is the responsibility of supervisory staff at every level to ensure that safe working procedures are clearly understood and consistently observed. Supervisors shall also ensure that all plant and equipment in use is in safe working order and workplace conditions are maintained at a high standard.

All members of CQU including students have a duty to care for their personal welfare and the welfare of their fellows. To meet this commitment, each person must follow safe working procedures at all times, and take all reasonable care to prevent personal injury or injury to others and damage to plant and equipment.

CQU will achieve this by careful attention to all aspects of workplace health and safety in accordance with the Queensland Workplace Health & Safety Act 1995, the Workplace Health & Safety Regulation 1997 & (Misc) Regulations 1995 and the relevant Codes of Practice.

This shall include:

• sound workplace planning and operation;
• positive and consistent example at all levels of supervision throughout CQU;
• training based on standard, proven work methods and operational and maintenance problems;
• education, counselling and, where necessary, assistance in rehabilitating those involved in its activities;
• the provision of responsible financial support for these activities;
• enforcement of statutory and CQU safety regulations and procedures; where necessary.

In support of this policy, CQU has created Health and Safety Committees, appointed Health & Safety Officers and established the necessary systems.

Participation of and consultation with staff and students takes place through the University Health & Safety Committees. A Health and Safety Unit, staffed with qualified personnel, acts as the University’s management arm to provide guidelines on, and training in, safe work practices and control of hazards in the workplace.

The University is conscious of its responsibilities and seeks cooperation and commitment from all staff and students to create a workplace environment aimed at accident prevention and health promotion. The University has adopted a policy of NO SMOKING within its buildings. Copies of the policies and guidelines on various issues such as First Aid, Fire Evacuation, HIV, Hepatitis B & C, etc. can be obtained from the University faculties, divisions and the Health & Safety Unit.

The University’s Procedures for Reporting Accidents and Hazards are available from the Health & Safety Unit.

In case of need, students are encouraged to contact Health & Safety workers or representatives in their faculties. Contact 07 4930 6418, or visit the website on http://cqu.edu.au/health_safety.home.htm.