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- “Ancillary
Materials” refers to materials supplied by CQU.
It includes but is not limited to: graph paper; statistical books;
formula sheets; periodic tables; conversion books; optical mark
reader cards and legislation.
- “Closed book examinations” refers
to examinations where the candidate may not take into the examination
room any study materials (including textbooks, study guides, lecture
notes, printed notes from web pages and hand-written notes). Exceptions
are ancillary materials considered necessary by the lecturer for
the completion of the examination, which must be specified on the
frontice of the examination paper.
- “Examination centre” refers
to the physical location where a candidate may, given appropriate conditions,
undertake a formal CQU examination.
- “Electronic devices” include,
but are not limited to, calculators with alphanumeric keyboards
or other programmable forms, mobile telephones, pagers, any form
of electronic dictionary and other electronic means of communication.
- “Examination script” refers
to the worked examination answer booklet and/or examination paper,
rough working paper and other ancillary materials related to that
examination.
- Students should familiarise themselves with the definition
of “misadventure” set
out below, which is relevant in the administration of Academic Regulations
relating to:
- requirements to complete
a course;
- the award of a deferred examination;
- withdrawal (without academic penalty) from a course;
- exclusion from enrolment; and
- restructured/provisional enrolment.
- “Misadventure” is
defined as an unexpected event which is not part of the normal risk
of academic studies, employment, family or social life and which
is outside the student’s control to prevent or to overcome.
It must also be clear the misadventure disrupted previously satisfactory
work.
Except in the case of applications for deferred examinations,
it must be shown the alleged misadventure seriously interfered with
the student’s studies to the extent that had it not occurred,
he or she would in all likelihood have given a satisfactory performance.
- “Normal risk” is
defined as such matters as the average student could be expected
to meet in his or her environment. In the normal program of events
the following would be regarded as part but not an exclusive list
of normal risk:
- inability to cope
with studies or to adjust to family life;
- demands of employment (in themselves or in consequence
of promotion), including periods of pressure and being absent temporarily
from one’s normal place of residence;
- tension with or between parents, spouses and other persons
closely involved with the student;
- demands of sport, clubs (including CQU Clubs), all social
activities and religious commitments; and
- need for financial support.
These
examples do not preclude consideration of extreme cases which arise
in any of the categories as a result of unexpected situations beyond
the student’s control.
- Under normal circumstances, “unauthorised” materials
refers to materials brought into the examination room by the candidate
that are not specified on the master exam cover page. Unauthorised
materials include, but are not limited to brief cases, mobile phones,
pagers, other electronic communication devices, shopping bags, hats,
programmable electronic calculation devices, electronic dictionaries,
paper, tissues, blotting paper, writing paper, food and fluids other
than water, graph paper.
- “Allied Health Practitioner” does
not refer to practitioners of alternative medicine, naturopaths, herbalists,
etc. unless they are registered practitioners.
Formal examination periods are contained in the Calendar of
Principal Dates in this Handbook. The University will endeavour
to schedule examinations only in the one-week period designated
for examinations. However, it may be necessary to schedule examinations
outside of these designated periods. Online examinations will not
be administered by Student Administration.
- Each term externally enrolled
students at CQU will be issued with an Examination Advice notice, which
is a personalised examination timetable detailing the dates, times,
and locations of examinations a student is required to sit.
- Students must ensure that all details printed on this advice,
and in particular course enrolment details and examination centre
locations are correct. Should any information appear incorrect,
and/or changes required, students should notify the Examinations
Section immediately. Failure to notify the Examinations Section
of any changes and/or concerns may jeopardise a student’s examination
candidature.
- Students, who have not received an Examination Advice
approximately 21 days prior to the commencement of the examination
period, are responsible for contacting the Examinations Section
to determine the status of their candidacy and to ensure the correct
examination timetable for courses to be examined.
- All students have access to their own personalised examination
timetable via e.rolment. If unable to access e.rolment contact the
Student Service Line on 1300 550 900 for assistance.
- Examination room information can also be found on the
Room Allocation Roster, which will be available on Faculty noticeboards
two weeks prior to the exam period.
- A draft examination timetable
will be published on e.rolment and circulated to Faculty Noticeboards to
allow for comments and objections for a two-week period. After completion
of the two-week period, when all comments and objections have been
considered, the draft timetable will be updated and published as
the FINAL TIMETABLE. Because the draft timetable is subject to major change,
if incorrect information regarding dates, times and locations is
gained from this Timetable it will not be considered grounds for
a deferred examination.
- Comments and objections should be made in writing, setting
out full details to the Manager, Examinations, Student Administration.
- Examination timetables, draft and final, will be published
on all main CQU noticeboards, and e.rolment.
- Students, who have requested late enrolment changes
and are unaware of their examination candidacy, should contact the
Examinations Section no later than 21 days prior to the commencement
of the examination period.
- All active examination centres
are available for selection by students via e.rolment. If unable
to access e.rolment contact the student services line and a centre
will be allocated.
- If an active examination centre is not available within
100 km of a student’s residential address, contact the
examinations section to make arrangements to open a new centre.
- Selection of Examination Centres should be finalised
six weeks before the commencement of an examination period.
- In exceptional circumstances the Examinations Section
will endeavour to make changes to an examination centre outside
the above deadline, however changes cannot be made within 14 days of
the commencement of the Examination Period. Requests should be made
by phone initially, however documentary evidence will need to be supplied
to the Manager, Examinations before a decision can be made.
- Internal students, as defined by their program attendance,
are required to sit for examinations at the campus of their enrolment.
Requests for permission to sit for examinations at another CQU campus
or external examination centre should be submitted to the Examinations
Section six weeks before the commencement of an examination period
and MUST be accompanied by full supporting documentation.
- Only in exceptional circumstances will an internal student
be permitted to sit for an examination at another centre.
- Candidates requesting a change due to exceptional circumstances
must write, with supporting documentary evidence to the Manager, Examinations.
The change of centre fee is $30 per course and an invoice
will be generated at the conclusion of the exam period.
- Examination invigilators
are empowered to give directions to candidates concerning the conduct
of examinations. They are, on behalf of the Vice-President and Registrar,
in control of the examination room.
- Invigilators will instruct candidates when to enter the
room, commence perusal, commence the examination and when the examination
is finished.
- Examinations at CQU campuses
and external centres begin at 9 am and 1.30 pm, with the settling
in period and perusal time commencing prior to these times.
- Candidates are admitted to
rooms 20 to 40 minutes (as the case may be) prior to the commencement
of an examination for settling in purposes. During this period the
candidate may complete the front of their examination answer booklet,
and attendee card, if required.
- Candidates should arrive at their Examination Centre
in sufficient time to allow settling in prior to commencement of
examinations at 9 am and 1.30 pm.
- Candidates are given perusal
time of 10 to 30 minutes, as the case may be, prior to the commencement
of the examination. During this time candidates may not write IN
the examination answer booklet or on drawing paper, optical scanning
paper, or graph paper supplied for the purpose of answering the
examination.
- Candidates may not write directly on the examination
paper if it is a multiple choice examination.
- Candidates may write on rough paper, except where the
examiner has specifically stated on the master exam cover page writing
may not occur during perusal.
- Lecturers are required to attend perusal time of their
course examinations. They should then be easily contactable by telephone
to answer any queries that may arise for the duration of the examination.
- Candidates are not permitted to use
electronic devices during perusal time.
- Candidates who arrive for
an examination up to one hour late are required to present themselves
to the invigilator prior to taking a seat in the examination room.
No extension of time will be given.
- Candidates will not be permitted entry to an examination
room after one hour from the commencement of that examination.
- Candidates will not be permitted to leave an examination
before the expiration of one hour or during the final 15 minutes
of the examination.
- Head wear is not to be worn
by candidates in the examination room.
- Candidates are not permitted to eat or smoke during
an examination. Candidates are not permitted to bring any drink
other than water into the examination room. Candidates may only
bring drinking water into the examination room in clear, plastic,
non-labelled bottles.
- Candidates are not permitted to communicate by any means
with another candidate during an examination.
- Candidates requiring assistance from an invigilator must
raise their hand.
- Any electronic device capable of circumventing the objectives
of examinations shall not be permitted in examination rooms.
- There must be no breach of examination security by talking,
looking around or passing notes during an examination.
- Candidates may only bring into the examination room
basic writing materials and authorised materials, as indicated on
the master exam cover page. Unauthorised materials, such as bags
or briefcases of any description, may not be taken into the examination
room. Items of this nature may be placed in the area established
for this purpose by the invigilator.
- Candidates must complete the front of their examination
answer booklets and write their name and student number on their
examination paper before they are permitted to leave the room.
- An attendee card will be printed for each student, for
each examination of which they are a candidate. Students who attend
their examination must keep the attendee card as proof of having
sat the exam.
- All examination answer booklets remain the property
of CQU and are to be used for authorised purposes only.
- All candidates must bring into the examination room
and keep displayed their current CQU student identification card.
Internal candidates who do not possess a CQU student identification
card will not be permitted entry into an examination. These candidates
must present themselves to Student Administration before the examination commences.
Distance students (sitting at External Centres only) who do not
have a CQU student identification card may provide as identification their
driver’s licence or passport, and their Examination Advice.
- Students must be aware it
is their responsibility to ensure correct knowledge of examination
dates, times and locations. Such information should be taken from
the FINAL Examination Timetable and/or the candidate’s
individual Examination Advice. Failure to do so, including misreading
of the timetable, WILL NOT in any circumstances constitute grounds
for the granting of a deferred examination.
- Students must sit their examination at the scheduled
dates and times. Requests to sit earlier or later will be refused
other than in exeptional circumstances beyond the student’s
control e.g. subpoenaed to appear in court.
- Students should not arrange marriage or other ceremonies,
vacations or special occasions which will coincide with CQU formal
examination periods. These events will not be accepted as the sole grounds
for the granting of a deferred examination. Please ensure Final
Timetable is checked before making arrangements.
- Students who have a dual enrolment with another university
and find they have a clash with that university’s examinations
may not be granted deferred examinations, if this is the sole reason. Students
with examination clashes should contact the Examinations Section
immediately to discuss options.
- Candidates must not purchase tickets for overseas or
vacation travel prior to the completion of their examinations.
- Students with a pre-existing disability or chronic illness
who require special exam conditions must register with the Equity
and Diversity Office no later than Week 3. The only exception to
this would be those students who can demonstrate that there had
been a change in their circumstances warranting late registration.
This advice must be provided no later than 21 days prior to commencement
of the examination period. Without notice students will be required
to attend their examination without accommodation; in this case,
the Examinations Manager should be advised that ‘special
consideration’ will be required. Supporting documentation
must be provided by a doctor, therapist or another appropriate professional
upon registration.
- All end of term examinations prepared by the Vice-President
and Registrar will be conducted during the official examination
periods as approved by Academic Board, and indicated on the Calendar
of Principal Dates. The University will endeavour to schedule examinations
only in the designated one-week period. However it may be necessary
to schedule examinations outside these designated periods.
- Sanctions will be applied to all candidates who are debtors
of the Examinations Section and to CQU. Students with unpaid examination
charges will not receive examination results. Sanctions will also
be applied when a change of exam centre fee is payable.
- Candidates are only able
to take examination papers printed on white paper with them from
the examination room, except in cases where advised otherwise by
the exam invigilator. All other coloured examination papers must
be collected and accounted for by the invigilator and returned with
worked examination scripts. Lecturers may refuse to mark an examination
unless all coloured examination papers are returned.
- Copies of past years’ examination papers (subject to
release) will be available on the CQU Student Association web page.
Before lodging an application for a deferred examination,
students should familiarise themselves fully with the definition
of misadventure and the concept of “normal risk” as
outlined on the previous pages. Whereas deferred examinations may
have been applied for and granted previously, students should note
only those applications for deferred examinations which satisfy
and comply with the prescribed guidelines will now be successful.
Deferred Examination Applications will now be assessed by
the Faculty who has Academic Ownership of the Course. In the first
instance the lecturer of the course will approve completion of all other
assessable coursework and a final decision on approval of the deferred
examination will be undertaken by the Dean (or nominee) of the respective Faculty.
It is the candidate’s responsibility to ensure an application
for a particular course is referred to the relevant Faculty with
supporting documentary evidence (as specified below). This may
mean three separate applications (as the case may be) with copies of
evidence attached.
- A candidate, who for medical,
allied health or compassionate reasons, misadventure or other circumstances
beyond the candidate’s control was, or will be, unable
to sit for the formal scheduled examination may apply for a deferred examination,
provided the event was not considered by CQU to be normal risk.
- A deferred examination may not be granted if, in the
opinion of the Dean (or nominee) more timely notice of difficulties
would have permitted arrangements to have been made for the original examination
to be taken.
- Deferred applications must be completed on the designated
form. Supporting information must be provided by the medical or
allied health practitioner completing the reverse side of the application
form, or by an official certificate, where the form is not available.
Applications for deferred examinations on medical or allied
health grounds which do not provide this information will not be
considered further.
- A candidate who applies for a deferred examination on
medical or allied health grounds must submit a certificate from
a registered* medical, dental or health practitioner stating:
- the date on which the student was
examined;
- the nature, severity and duration of the complaint;
and
- the practitioner’s opinion of the effect on
the student’s ability to undertake the examination.
The University requires sufficient information to determine
whether to accept the medical certificate as a basis for a deferred examination
or for special consideration. Non-specific statements that the student
was “not fit for duty”, or was suffering from
a “medical condition” or “illness” will
not be accepted. Additionally, the University will not accept multiple
doctors’ certificates for differing medical conditions
over a short period of time.
- The University will not accept certificates that rely
upon the patient rather than the practitioner saying, for example, “the
client states that …” or “according to
the patient”.
- Only in exceptional circumstances will retrospective
medical certificates be accepted. The University will, however,
accept certificates where the nature of the complaint cannot be
divulged for reasons of privacy (e.g., a venereal disease). The
practitioner should indicate this on the certificate.
- Examples of unacceptable certificates will include:
“The patient is suffering from a medical condition
which will prevent her from sitting the exam”. “The
patient states that he has suffered from the illness for ‘x’ days”.
- Examples of acceptable certificates will include:
“The patient is, in my opinion, suffering from a medical
condition, the exact nature of which I cannot divulge for reasons
of patient privacy, but which will be exacerbated if she sits an exam
at this time”.
- Candidates, whose applications are based on medical
or allied health grounds and for which a medical certificate has
been supplied, do not need to complete the statutory declaration
on the form.
- A candidate who applies for a deferred examination or
for special consideration on other than medical or allied health
grounds must furnish corroborative evidence in support of the application.
Additionally an applicant should clarify the situation by
completing and signing the statutory declaration on the reverse
side of the application form. The declaration must clearly state
the disability or exceptional circumstance which precluded the candidate
from taking the examination at the appointed time and/or appointed
place.
- Where a student is unable to sit for an examination on
account of demands of employment requiring the student to be interstate
or overseas at the time of the examination, arrangements may be
made for the student to sit for the examination at the appointed
time at another university or established distance education examination
centre. Applications should be made in writing, with supporting
documentation, at least three weeks before the examination date
to the Manager, Examinations in Student Administration.
- Where a student is seeking a deferred examination on
the basis of an unavoidable work commitment, an official statement
to that effect from the student’s employer will be required.
The employer must explain the exceptional nature of the work commitment
and the inability of the student to sit the examination.
- Applications for deferred examinations must be lodged,
on the appropriate form as soon as possible, but no later than seven
days after the date of the examination. This applies, except in special
circumstances, where the Dean (or nominee) considers the late application
should be accepted.
- The Chair of the Faculty Education Committee will make
a determination on whether or not a deferred examination should
be granted, taking into account the satisfactory completion of all
other items of assessment in the course. The student must have the
ability to pass the course prior to sitting for a deferred examination
i.e. completed all course requirements. The target time for recommendations
is up to 14 days from receipt of deferred applications.
- Applications for a deferred examination take into account
a student’s performance in all assessed components of work,
including the deferred examination in a course. The normal grading system
will be used for these examinations.
- Students who submit an application before the examination
date are responsible for contacting the Dean (or nominee), to determine
the outcome prior to the examination. Applications lodged on the
day or after the examination will be considered. However, students
should be mindful an unsuccessful application may be considered
to have constituted “normal risk”.
- Examinations of this nature will be held in the period
approved by Academic Board as per the Calendar of Principal Dates.
Examinations held outside of these timeframes are the responsibility of
the particular faculty.
- Students who apply to sit a deferred examination will
usually be granted only one opportunity to complete this examination.
In extenuating circumstances, e.g. natural disaster or an extreme ongoing
medical condition, on producing documentary evidence and approval
from the Dean (or nominee), students may be permitted to attempt
a second deferred examination (deferred deferred examination). No
student will be permitted more than one attempt at a deferred deferred
examination for a course. Where a deferred deferred examination
has been approved by the Faculty, Student Administration will arrange for
the student to sit at the next deferred examination period. Students
must apply, in writing, to the Dean (or nominee), and MUST supply
supporting documentation.
- Candidates who consider their
performance IN an examination has been adversely affected by illness,
disability, bereavement or other exceptional circumstances, may
apply for Special Consideration.
- Candidates must lodge Applications for Special Consideration
forms with the invigilator on the day of the examination or with
the Faculty no later than seven days after the examination. All
applications must be supported by documentary evidence.
- Applications will be referred to the relevant lecturer who
shall take into account the information provided when deciding the
result to be recommended for the candidate in the course in question.
- Students should refer to the section on Deferred Examinations
for procedures relating to the completion of the special consideration
application form.
Permanent Disabilities
- Consideration will be given to requests
for special examination arrangements for students with permanent
disabilities. All enquiries regarding special examination arrangements
for students with permanent disabilities should be directed to the
Disabilities Officer, Equity and Diversity Office (Ph: 07 4930 9263).
Temporary Disabilities
- Consideration will be given to requests
for special examination arrangements for students who may be temporarily
incapacitated or disabled, or hospitalised during the examination
period.
- If it is not possible for a student to sit for an examination
while in hospital, an application for a deferred examination, supported
by appropriate documentary evidence, should be lodged with the Examinations
Section, Student Administration, no later than 7 days after the
examination.
- All requests for special examination arrangements resulting
from a temporary incapacity or disability, or hospitalisation should
be made in writing to the Manager, Examinations, Student Administration, accompanied
by a medical certificate or other documentary evidence as may be
appropriate.
- Further enquires regarding special examination arrangements
should be directed to the Manager, Examinations.
Dictionaries
Bilingual Translation Dictionaries
- All candidates WILL BE PERMITTED
to use unannotated bilingual translation dictionaries in examinations.
- The Faculty, via the Faculty Education Committee, will
ensure that all lecturers are aware that permission has been granted
for students to utilise unannotated bilingual translation dictionaries
in examinations.
- Approval will be indicated on the frontice of the examination
paper.
- Information regarding approval will be clearly outlined
in the Course Profile.
- The Faculty will be responsible for communicating information
to lecturers/tutors on CQU International Campuses.
- Lecturers will be responsible for communicating information
to students during lectures and tutorials.
- Only Direct Translation Foreign Language Dictionaries
will be permitted.
- Dictionaries must be unannotated i.e. hand-written or
typed notes must not be contained within the dictionary.
- Electronic Dictionaries i.e. a device in which information
can be stored, will not be permitted in the examination room.
- No extra working time will be permitted.
- If the course is a foreign language course then a dictionary
relevant to the language of that particular course WILL NOT BE PERMITTED.
Standard Dictionaries
All candidates, whether English speaking or from a non-English
speaking background, will not be permitted to use standard English
dictionaries.
- Any electronic device capable
of circumventing the objectives of an examination will not be permitted in
the examination room.
1.1. Computers are not permitted and are distinct from calculators
by the existence of a full electronic keyboard.
1.2. Permissible calculators must be hand-held, internally
powered and silent.
- No candidate will be permitted to take a calculator into
an examination room, except in those examinations where permission
of its use has been given and has been stated on the frontice of the
examination paper.
- Where the use of calculators is permitted in an examination:
- The calculator shall be of a non-programmable and non-communicable
type with no alpha-numeric capabilities, unless otherwise specified
on the frontice of the examination paper.
- The calculators shall be subject to checking by the
examiners and examination invigilators.
- Candidates are not permitted to use calculators during
the perusal time of an examination.
- A candidate who contravenes or fails to comply with
the above rules shall be dealt with under the student discipline
provisions, as determined by the Vice-President (Administration).
The Frontice of the examination paper will include the following:
Open Book (Restricted) : CERTAIN materials are permitted
in the examination room and they are listed.
Open Book (Unrestricted): ANY materials are permitted
in the examination room.
Closed Book: NO materials are permitted in the examination
room.
- The only fluid students will
be permitted is water.
- The container should be clear plastic.
- Labelling should be removed prior to entry (if possible).
- No other packaging will be permitted e.g. foam coolers.
- When not in use water bottles should be placed on the
floor beside the student’s desk.
Alleged instances of candidate misconduct during examinations
will be dealt with according to CQU student discipline provisions,
as determined by the Vice-President (Administration).
No student shall be permitted to sit for, nor be entitled to
receive a grade for, examinations in courses for which they are
not enrolled.
Attendance is classified by the institution as being full-time
or part-time based on the student load (EFTSU) for the student aggregated
across all courses of study (including work experience in industry
courses) for all programs being undertaken by the student in the academic/reference
year.
Full-time
Student load (EFTSU) aggregated for all the programs being
undertaken by the student in the academic/reference year
is 0.75 or more.
Part-time
Student load (EFTSU) aggregated for all the Programs being
undertaken by the student in the academic/reference year
is less than 0.75.
Central Queensland University Handbook
This handbook was correct as at: 07-May-2002
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