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- “Ancillary
Materials” refers to materials supplied by CQU.
It includes but is not limited to: graph paper; statistical books;
formula sheets; periodic tables; conversion books; optical mark
reader cards and legislation.
- “Closed book examinations” refers
to examinations where the candidate may not take into the examination
room any study materials. Exceptions are ancillary or other type/selection
of materials considered necessary by the lecturer for the completion
of the examination, which must be specified on the frontice of the
examination paper.
- “Examination centre” refers
to the physical location where a candidate may, given appropriate conditions,
undertake a formal CQU examination.
- “Electronic devices” include,
but are not limited to, calculators with alphanumeric keyboards
or other programmable forms, mobile telephones, pagers, any form
of electronic dictionary and other electronic means of communication.
- “Examination script” refers
to the worked examination answer booklet and/or examination paper,
rough working paper and other ancillary materials related to that
examination.
- Students should familiarise themselves with the definition
of “misadventure” set
out below, which is relevant in the administration of Academic Regulations
relating to:
- requirements to complete
a course;
- the award of a deferred examination;
- withdrawal (without academic penalty) from a course;
- exclusion from enrolment; and
- restructured/provisional enrolment.
- “Misadventure” is
defined as an unexpected event which is not part of the normal risk
of academic studies, employment, family or social life and which
is outside the student’s control to prevent or to overcome.
It must also be clear the misadventure disrupted previously satisfactory
work.
Except in the case of applications for deferred examinations,
it must be shown the alleged misadventure seriously interfered with
the student’s studies to the extent that had it not occurred,
he or she would in all likelihood have given a satisfactory performance.
- “Normal risk” is
defined as such matters as the average student could be expected
to meet in his or her environment. In the normal program of events
the following would be regarded as part but not an exclusive list
of the normal risk:
- inability to
cope with studies or to adjust to family life;
- demands of employment (in themselves or in consequence
of promotion), including periods of pressure and being absent temporarily
from one’s normal place of residence;
- tension with or between parents, spouses and other persons
closely involved with the student;
- demands of sport, clubs (including CQU Clubs), all social
activities and religious commitments; and
- need for financial support.
- These examples do not preclude consideration of extreme
cases which arise in any of the categories as a result of unexpected
situations beyond the student’s control.
- “Open book examinations” refers
to examinations where the candidate may take into the examination
room any study materials that are considered necessary to complete
the examination. Restrictions may be placed on the type/selection
of materials by lecturers, and these will be specified on the frontice
of the examination paper.
- Under normal circumstances, “unauthorised” materials
refers to materials brought into the examination room by the candidate
that are not specified on the frontice of the examination paper. Unauthorised
materials include, but are not limited to brief cases, study books,
notes, mobile phones, pagers, other electronic communication devices, shopping
bags, hats, programmable electronic calculation devices, electronic
dictionaries, paper, tissues, blotting paper, writing paper, food
and drinks, graph paper.
- “Allied Health Practitioner” does
not refer to practitioners of alternative medicine, naturopaths, herbalists,
etc. unless they are registered practitioners.
Formal examination periods are contained in the Calendar of
Principal Dates in this Handbook. The University will endeavour
to schedule examinations only in the one week period designated
for examinations. However, it may be necessary to schedule examinations
outside of these
designated periods.
- Each term externally enrolled
students at CQU will be issued with an Examination Advice notice, which
is a personalised examination timetable detailing the dates, times,
and locations of examinations a student is required to sit.
- Students must ensure that all details printed on this advice,
and in particular course enrolment details and examination centre
locations are correct. Should any information appear incorrect,
and/or changes required, students should notify the Examinations
Section immediately. Failure to notify the Examinations section
of any changes and/or concerns may jeopardise a student’s examination
candidature.
- Students, who have not received an Examination Advice
approximately 3 weeks prior to the commencement of the examination
period, are responsible for contacting the Examinations Section
to determine the status of their candidacy and to ensure the correct
examination timetable for courses to be examined.
- All students have access to their own personalised examination
timetable on SATURN. Contact the Student Records Section of Student Administration
if unsure of access.
- Internal students can access the Room Allocation Roster
located on all Faculty noticboards, to ensure awareness of examination
rooms. The Roster is available two weeks prior to the examination
period.
- A preliminary examination
timetable will be published on the Internet and circulated to Faculty Noticeboards
to allow for comments and objections for a 2 week period . After
completion of the 2 week period, and all comments and objections
have been considered, the preliminary timetable will be updated
and published as the FINAL TIMETABLE. Because the Preliminary Timetable
is subject to major change, if incorrect information regarding dates,
times and locations is gained from this Timetable it will not be
considered grounds for a deferred examination.
- Comments and objections should be made in writing, setting
out full details to the Manager, Examinations, Student Administration.
- Examination timetables, preliminary and final, will be
published on all main CQU noticeboards, and the Internet.
- Students, who have requested late enrolment changes
and are unaware of their examination candidacy, should contact the
Examinations Section no later than 21 days prior to the commencement
of the examination period.
- CQU will endeavour to provide
examination centres in close proximity to all candidates. Where it
is impractical for candidates to undertake an examination at a particular
centre, they may request a change of centre by contacting the Examinations
Section, Student Administration.
- Where sitting at an examination centre will involve travelling
more than 100 kilometres, students may nominate a centre in which
to sit their examinations, subject to approval from the CQU Examinations
Section.
- All nominated examination centres are subject to CQU
Examinations Section approval.
- Changes will not be made to examination centres at the
request of distance education candidates within 14 working days
prior to the commencement of the formal examination period.
- Internal students, as defined by their
program attendance, are required to sit for examinations at the
campus of their enrolment. Requests for permission to sit
for examinations at another CQU campus or external examination centre
must be accompanied by full supporting documentation.
- Only in exceptional circumstances will
an internal student be permitted to sit for an examination at another
centre.
- Candidates requesting a change due to exceptional circumstances
must write, with supporting documentary evidence to the Manager,
Examinations. Changes will only then be made on payment of the change
of centre fee, which is $30 per course.
- Examination invigilators
are empowered to give directions to candidates concerning the conduct
of examinations. They are, on behalf of the Vice-President (Administration),
in control of the examination room.
- Invigilators will instruct candidates when to enter the
room, commence perusal, commence the examination and when the examination
is finished.
- Examinations at CQU campuses
and external centres begin at 9 am and 1.30 pm, with the Settling
In Period and perusal time commencing prior to these times.
- Candidates are admitted to
rooms 20 - 40 minutes (as the case may be) prior to the commencement of
an examination for settling in purposes. During this period the
candidate may complete the front of their examination answer booklet,
and attendance card, if required.
- Candidates should arrive at their Examination Centre
in sufficient time to allow settling in prior to commencement of
examinations at 9 am and 1.30pm.
- Candidates are given perusal
time of 10 - 30 minutes, as the case may be, prior to the commencement
of the examination. During this time candidates may not write IN
the examination answer booklet or on drawing paper, optical scanning
paper, or graph paper supplied for the purpose of answering the
examination.
- Candidates may not write directly on the examination
paper if it is a multiple choice examination.
- Candidates may write on rough paper, except where the
examiner has specifically stated on the examination frontice that
writing may not occur during perusal.
- Lecturers are required to attend perusal time of their
course examinations. They should then be easily contactable by telephone
to answer any queries that may arise for the duration of the examination.
- Candidates are not permitted to use
electronic devices during perusal time.
- Candidates who arrive for
an examination up to one hour late are required to present themselves
to the invigilator prior to taking a seat in the examination room.
No extension of time will be given.
- Candidates will not be permitted entry to an examination
room after one hour from the commencement of that examination.
- Candidates will not be permitted to leave an examination
before the expiration of one hour or during the final 30 minutes
of the examination.
- Head wear is not to be worn
by candidates in the examination room.
- Candidates are not permitted to eat, drink or smoke
during an examination.
- Candidates are not permitted to communicate by any means
with another candidate during an examination.
- Candidates requiring assistance from an invigilator must
raise their hand.
- Any electronic device capable of circumventing the objectives
of examinations shall not be permitted in examination rooms.
- There must be no breach of examination security by talking,
looking around or passing notes during an examination.
- Candidates may only bring into the examination room
basic writing materials and authorised materials, as indicated on
the frontice of the examination paper. Unauthorised materials, such as
bags or briefcases of any description, may not be taken into the
examination room. Items of this nature may be placed in the area
established for this purpose by the invigilator.
- Candidates must complete the front of their examination
answer booklets and attendance cards (internal students only) before
they are permitted to leave the room.
- All examination answer booklets remain the property
of CQU and are to be used for authorised purposes only.
- All candidates must bring into the examination room
and keep displayed their current CQU student identification card.
Internal candidates who do not possess a CQU student identification
card will not be permitted entry into an examination. These candidates
must present themselves to Student Administration before the examination commences.
Distance students (sitting at External Centres only) who do not
have a CQU student identification card may provide as identification their
driver’s licence or passport, and their Examination Advice.
- Students must be aware it
is their responsibility to ensure correct knowledge of examination
dates, times and locations. Such information should be taken from
the FINAL Examination Timetable and/or the candidate’s
individual Examination Advice. Failure to do so, including misreading
of the timetable, WILL NOT in any circumstances constitute grounds
for the granting of a deferred examination.
- Students must sit their examination at the scheduled
dates and times. Requests to sit earlier or later will be refused
other than in exeptional circumstances beyond the student’s
control eg subpoenaed to appear in court.
- Students should not arrange marriage or other ceremonies,
vacations or special occasions which will coincide with CQU formal
examination periods. These events will not be accepted as the sole grounds
for the granting of a deferred examination. Please ensure Final
Timetable is checked before making arrangements.
- Students who have a dual enrolment with another university
and find they have a clash with that university’s examinations
may not be granted deferred examinations, if this is the sole reason. Students
with examination clashes should contact the Examinations Section
immediately to discuss options.
- Candidates must not purchase tickets for overseas or
vacation travel prior to the completion of their examinations.
- Students with a pre-existing disability or chronic illness
who require special exam conditions must register with the Equity
Office no later than Week 3. The only exception to this would be
those students who can demonstrate that there had been a change
in their circumstances warranting late registration. This advice
must be provided no later than 14 days prior to commencement of
the examination period. Without notice students will be required
to attend their examination without accommodation; in this case,
the Examinations Manager should be advised that ‘special consideration’ will
be required. Supporting documentation must be provided by a doctor, therapist
or another appropriate professional upon registration.
- All end of term examinations prepared by the Vice-President
(Administration) will be conducted during the official examination
periods as approved by Academic Board, and indicated on the Calendar of
Principal Dates. The University will endeavour to schedule examinations
only in the designated one-week period. However it may be necessary
to schedule examinations outside these designated periods.
- Sanctions will be applied to all candidates who are debtors
of the Examinations Section and to CQU. Students with unpaid examination
charges will not receive examination results. Sanctions will also
be applied when a change of exam centre fee is payable.
- Candidates are only able
to take examination papers printed on white paper with them from
the examination room, except in cases where advised otherwise by
the exam invigilator. All other coloured examination papers must
be collected and accounted for by the invigilator and returned with
worked examination scripts. Lecturers may refuse to mark an examination
unless all coloured examination papers are returned.
- Copies of past years’ examination papers (subject to
release) will be available for purchase from the CQU Student Association.
Before lodging an application for a deferred examination,
students should familiarise themselves fully with the definition
of misadventure and the concept of ‘normal risk’ as
outlined on the previous pages. Whereas deferred examinations may
have been applied for and granted previously, students should note
only those applications for deferred examinations which satisfy and
comply with the prescribed guidelines will now be successful.
- A candidate, who for medical,
allied health or compassionate reasons, misadventure or other circumstances
beyond the candidate’s control was, or will be, unable
to sit for the formal scheduled examination may apply for a deferred examination,
provided the event was not considered by CQU to be normal risk.
- A deferred examination may not be granted if, in the
opinion of the Vice-President (Administration) more timely notice
of difficulties would have permitted arrangements to have been made
for the original examination to be taken.
- Deferred applications must be completed on the designated
form. Supporting information must be provided by the medical or
allied health practitioner completing the reverse side of the application
form, or by an official certificate, where the form is not available.
Applications for deferred examinations on medical or allied health
grounds which do not provide this information will not be considered further.
- A candidate who applies for a deferred examination or
for special consideration on medical or allied health grounds must
submit a certificate from a registered* medical, dental or health
practitioner stating:
- the date on
which the student was examined;
- the severity and duration of the complaint; and
- the practitioner’s opinion of the effect on
the student’s ability to take the examination.
In order to make an assessment, the University requires correct
information be provided; therefore, a statement the student was “not
fit for duty”, or was suffering from a “medical
condition” or “illness” will not be accepted.
Additionally, the University will not accept multiple doctors’ certificates
for differing medical conditions over a short period of time.
- Only in exceptional circumstances will retrospective
medical certificates be accepted.
- Candidates, whose applications are based on medical
or allied health grounds and for which a medical certificate has
been supplied, do not need to complete the statutory declaration
on the form.
- A candidate who applies for a deferred examination or
for special consideration on other than medical or allied health
grounds must furnish corroborative evidence in support of the application.
Additionally an applicant should clarify the situation by
completing and signing the statutory declaration on the reverse
side of the application form. The declaration must clearly state
the disability or exceptional circumstance which precluded the candidate
from taking the examination at the appointed time and/or
appointed place.
- Where a student is unable to sit for an examination on
account of demands of employment requiring the student to be interstate
or overseas at the time of the examination, arrangements may be
made for the student to sit for the examination at the appointed
time at another university or established distance education examination
centre. Applications should be made in writing, with supporting
documentation, at least three weeks before the examination date
to the Manager, Examinations.
- Where a student is seeking a deferred examination on
the basis of an unavoidable work commitment, a certificate to that
effect from the student’s employer will be required. The
employer must explain the exceptional nature of the work commitment
and the inability of the student to sit the examination.
- Applications for deferred examinations must be lodged,
on the appropriate form as soon as possible, but no later than seven
days after the date of the examination. This applies, except in special
circumstances, where the Vice-President (Administration) considers
the late application should be accepted.
- The Chair of the Faculty Education Committee will make
a ‘recommendation’ to the Vice-President (Administration)
on whether or not a deferred examination should be granted, taking
into account the satisfactory completion of all other items of assessment
in the course. The student must have the ability to pass the course
prior to sitting for a deferred exam. The target time for recommendations
is up to 14 days from receipt of deferred applications.
- Final approval of deferred examinations is the responsibility
of the Vice-President (Administration).
- Applications for a deferred examination take into account
a student’s performance in all assessed components of work,
including the deferred examination in a course. The normal grading system
will be used for these examinations.
- Students who submit an application before the examination
date are responsible for contacting the Examinations Section, to
determine the outcome prior to the examination. Applications lodged
on the day or after the examination will be considered. However,
students should be mindful an unsuccessful application may be considered
to have constituted “normal risk”.
- Examinations of this nature will be held in the period
approved by Academic Board as per the Calendar of Principal Dates.
Examinations held outside of these timeframes are the responsibility of
the particular faculty.
- Students who apply to sit a deferred examination will
usually be granted only one opportunity to complete this examination.
In extenuating circumstances, eg natural disaster or an extreme ongoing
medical condition on producing documentary evidence, and approval
from the Vice-President (Administration), students may be permitted
to attempt a second deferred examination (deferred deferred examination).
No student will be permitted more than one attempt at a deferred
deferred examination for a course. Where a deferred deferred examination
has been approved by the Vice-President (Administration), Student
Administration will arrange for the student to sit at the next deferred
examination period. Students must apply, in writing, to the Manager, Examinations,
and MUST supply supporting documentation. No correspondence will
be entered into with the Faculty regarding applications for deferred
deferrals, and the final outcome will be communicated from the Vice-President (Administration)
via the Manager, Examinations.
- Candidates who consider their
performance IN an examination has been adversely affected by illness,
disability, bereavement or other exceptional circumstances, may
apply for Special Consideration.
- Candidates must lodge Applications for Special Consideration
forms with the invigilator on the day of the examination or with
the Faculty no later than seven days after the examination. All
applications must be supported by documentary evidence.
- Applications will be referred to the relevant lecturer who
shall take into account the information provided when deciding the
result to be recommended for the candidate in the course in question.
- Students should refer to the section on Deferred Examinations
for procedures relating to the completion of the special consideration
application form.
Permanent Disabilities
- Consideration will be given to requests
for special examination arrangements for students with permanent
disabilities. All enquiries regarding special examination arrangements
for students with permanent disabilities should be directed to the
Disabilities Officer, Equity Office (Ph: 07 4930 9263).
Temporary Disabilities
- Consideration will be given to requests
for special examination arrangements for students who may be temporarily
incapacitated or disabled, or hospitalised during the examination
period.
- If it is not possible for a student to sit for an examination
while in hospital, an application for a deferred examination, supported
by appropriate documentary evidence, should be lodged with the Examinations
Section, Student Administration, no later than 7 days after the
examination.
- All requests for special examination arrangements resulting
from a temporary incapacity or disability, or hospitalisation should
be made in writing to the Manager, Examinations, Student Administration, accompanied
by a medical certificate or other documentary evidence as may be
appropriate.
- Further enquires regarding special examination arrangements
should be directed to the Manager, Examinations.
Dictionaries
Bilingual Translation Dictionaries
Candidates whose first language is not English will be permitted
to use unannotated bilingual translation dictionaries in examinations.
- The Faculty, via the Faculty Education Committee, will
ensure that all lecturers are aware that permission has been granted
for students from a non-English speaking background to utilize unannotated
bilingual translation dictionaries in examinations.
- All Examination Requirement Forms submitted by the Faculty
to the Examinations Section must indicate approval. If this is not
forthcoming, the Examinations Section will proceed according to
the Policy.
- Approval will be indicated on the Frontice of the Examination
Paper.
- Information regarding approval will be clearly outlined
in the Course Profile.
- The Faculty will be responsible for communicating information
to lecturers/tutors on CQU International Campuses.
- Lecturers will be responsible for communicating information
to students during lectures and tutorials.
- Only Direct Translation Foreign Language Dictionaries
will be permitted.
- Dictionaries must be unannotated i.e. hand-written notes
must not be contained within the dictionary.
- Electronic Dictionaries i.e. a device in which information
can be stored, will not be permitted in the examination room.
- No extra working time will be permitted.
Standard Dictionaries
- All candidates, whether English speaking
or from a non-English speaking background, will not be permitted
to use standard English dictionaries.
Alleged instances of candidate misconduct during examinations
will be dealt with according to CQU student discipline provisions,
as determined by the Vice President (Administration)
No student shall be permitted to sit for, nor be entitled to
receive a grade for, examinations in courses for which they are
not enrolled.
Type of Attendance
Attendance is classified by the institution as being full-time
or part-time based on the student load (EFTSU) for the student aggregated
across all courses of study (including work experience in industry
courses) for all programs being undertaken by the student in the
academic/reference year.
Full-time
Student load (EFTSU) aggregated for all the programs being
undertaken by the student in the academic/reference year
is 0.75 or more.
Part –time
Student load (EFTSU) aggregated for all the Programs being
undertaken by the student in the academic/reference year
is less than 0.75.
Central Queensland University Handbook
This handbook was correct as at: 07-June-2001
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