Assessment is the process of gauging the progress of students learning. What is assessed in a course is determined by the stated objectives of the course, and may include knowledge, understandings, and skills. A variety of techniques may be used to obtain information about each students learning progress.
Assessment may be conducted for the purposes of:
Techniques which may be used to gauge the progress of students learning can include assessment tasks such as (but not exclusively) assignments, projects, tests (written, practical, and oral), formal examinations, journals, portfolios, and observation checklists.
In this document, an examination refers to a specific assessment task, a formal written test taken in the designated examination periods set out in the University Calendar, under supervision, and conducted by the Vice-President (Administration).
In criterion referenced assessment, also known as criterion based assessment, a set of specific criteria are described for each available grade in the course or assessment technique. Each students performance is compared to the criteria, which should also details specific levels of performance.
Criterion referenced assessment is concerned with the clear description of a students performance on carefully defined tasks. Assessment tasks are therefore designed to determine such performance.
In norm referenced assessment, students receive a final grade
in terms of their relative standing within the total group of students.
It is assumed that the grades within the group will conform fairly
closely to a normal distribution (bell curve). This assumption is
not always valid, and marks derived from assessment tasks may require
statistical adjustment for combining and scaling to arrive at a
composite mark, usually expressed as
The committee or committees established by a Faculty Education Committee to award grades to each student for each course for which the faculty is responsible.
The Chair of the Faculty Education Committee shall act as chair of the assessment committee. Its constituency and delegated responsibilities shall be determined by the Faculty Education Committee, with negotiated representation, as appropriate, from other Faculties for whom the Faculty provides service courses.
The Dean of Faculty (or Head of Department or section) in which the course is taught is responsible to the Faculty Education Committee for the conduct of the assessment in a course as specified in the approved Course Profile or Course Outline.
A course coordinator is the academic staff member designated by the Dean or Head of Department as being responsible for all aspects of the delivery of the course in a particular term which includes the specification of all required assessment tasks. Part of this responsibility, unless designated otherwise by the Dean or Head of Department, is to recommend to the assessment committee a grade for each student enrolled in the course.
Any person who is involved in the assessment of student work which contributes to the final grade for a course is an examiner, sometimes called a marker if employed specifically for that purpose. The course coordinator could be the sole examiner, or could merely collate reports submitted by examiners using appropriate moderation procedures.
Results are used to show the outcome of the students attempt at required assessment tasks in a course of study. The result may be a grade based on academic achievement or an outcome determined on other grounds (eg. course withdrawal with or without academic penalty). Results used by CQU are:
10.1.1 Non-Passing Results
The term grade is a subset of the term result and reflects a judgement of academic achievement by a student enrolled in a course. No grade for a course can be awarded to a student who is not correctly enrolled in that course. Grades used by Central Queensland University may be criterion referenced or norm referenced. They are listed below. If grades are criterion referenced, the grades are determined by the extent to which the criteria have been met. If grades are norm referenced, and adjusted composite marks are used, the following ranges apply:
Note: The maximum percentage of combined courses graded as PC or PT, which will be accepted as contributing towards the requirements of an award, is 10 per cent. A Faculty Education Committee may further restrict this rule, or more closely define its application for an award under its control.
To be eligible for an exemption from any course in a postgraduate Business program, a student must have received a Pass or above in a course of equivalent content, level and rated hours from an approved program at postgraduate level. The course previously completed must be related to the business or management discipline area. Documentary evidence of courses and grades must be submitted before consideration can be given for any exemptions. All exemptions must be approved by the Dean.
The maximum number of exemptions available towards any postgraduate Business program is 50 per cent of the number of courses comprising the program. Notwithstanding this, in any Masters program the number of exemptions available where the previous courses have been credited to a completed postgraduate award is limited to a maximum of one-third of the courses contained in the CQU program.
In all Masters programs, successful completion of either the Professional Year Program of the Institute of Chartered Accountants in Australia or the CPA program of the Australian Society of Certified Practising Accountants makes a student eligible for a block exemption of four electives.
In all Graduate Diploma programs, successful completion of the Professional Year or CPA Programs will make a student eligible for a block exemption of up to 50 per cent of the number of courses in the program. It should be noted that, in some programs, there will not be this number of electives available in the program and exemptions will be limited to the number of electives included in the particular program.
In the Graduate Certificate in Management program, only one exemption will be available.
Substitutions are offered so students do not need to duplicate course knowledge; they do not reduce the number of courses needed to complete the program.
Where a student has completed a course equivalent in content to a core course in any postgraduate Business program (which may be a major course area in a Bachelors degree program) but has not claimed or been granted an exemption from that course, an alternative course may be selected from the Table of Postgraduate courses, provided prerequisites have been met. If required, students must submit documentary evidence of courses completed and grades obtained to permit determination of possible course substitutions. The substitution and its replacement course must be approved by the Dean.
The award of PC and/or PT grades is confined to undergraduate programs of study within the Faculty of Business & Law. Students with a mark in the range of 44-49 per cent may be considered for the award of PC or PT. PC and PT grades are awarded at the discretion of the Dean. These grades are generally not awarded in Level 1 courses.
The award of PC or PT is restricted to a maximum of 10 per
cent of a program or fraction of a program required to be completed
for the granting of a
Under normal circumstances, a student shall receive only the award for the program in which they are currently enrolled, and for which they have satisfied graduation requirements.
If a student is unable to complete the full program of study for which they are currently enrolled, they may apply to exit from their current program with an exit award, if an approved exit award exists in relation to the program in which the student has been enrolled. In such cases, students must cancel their enrolment in their current program and apply in writing to graduate with the exit award in question. Approval of the exit award is required from the Dean.
The award of PC and/or PT grades is confined to undergraduate courses of study within the Faculty of Informatics and Communication. A grade of PC or PT will not be counted towards graduation from a post graduate program. PC and PT grades are awarded at the discretion of the Dean. These grades are not generally awarded in Level 1 courses. The award of PC and PT is restricted to a maximum of 10 per cent of a program or fraction of a program required to be completed for the granting of a CQU award.
Each Faculty Education Committee shall establish procedures for the approval of assessment tasks and their relative weightings for each course (except for non-graded and pass/fail courses which must be referred by the Education Committee to the Education Committee of Academic Board according to the procedures for approval of new courses and changes to courses), subject to the availability of resources as advised by the Dean or Head of School. This information, together with any relevant detail regarding the assessment such as assignment due dates, project topics, or assessment criteria, shall be included on the Course Profile or Course Outline which shall be provided to each student (or mailed to distance students) enrolled in the course no later than the second week of term. Where assessment is subject to negotiation with students, this should be clearly stated on the Course Profile or Course Outline, and the outcomes of such negotiation completed in writing (both Course Coordinator and student retaining a copy) by the third week of term.
2.1.1 These assessment tasks and relative weightings, once distributed or negotiated, cannot subsequently be altered without the express approval of the Dean or Head of School, and the agreement of all the affected students enrolled in the course.
2.1.2 However, notwithstanding the above, the Course Coordinator, with approval of the Dean or Head of School, may set further assessment tasks for a particular student or group of students in order to resolve any doubt about the students performance in the course.
To the extent possible, the University will endeavour to schedule examinations in the periods designated as examination periods in the approved Calendar of Principal Dates. However, on occasion, it may be necessary to schedule examinations outside these designated periods.
2.2.1 The Dean or Head of School shall advise the Vice-President (Administration) by the due date, of all courses which shall be assessed by formal examination, the nominated Course Coordinator for each course, and the resourcing arrangements.
2.2.2 Course Coordinators, unless otherwise designated by the Dean or Head of School, shall be responsible for drafting examination papers according to the current guidelines for the preparation and printing of examination papers, providing required details on the examination instruction sheet, and verifying the appropriateness and accuracy of the examination papers using procedures agreed to with the Dean or Head of School.
2.2.3 The Dean or Head of School shall provide the Vice-President (Administration) by the due date, all examination papers prepared by Course Coordinators.
2.2.4 The Dean or Head of School should ensure that all worked examination scripts are collected from the Vice-President (Administration) within an appropriate timeframe which allows for the marking and onforwarding of results to students.
2.2.5 The Vice-President (Administration) shall advise students and Course Coordinators of the time and location of examinations by the due date as set out in the Academic Calendar.
2.2.6 The Dean or Head of School shall ensure that, for each examination, a person conversant with the course is available to answer questions that may arise during the examination, including perusal time.
2.2.7 The Dean or Head of School shall ensure that worked examination papers are retained in a readily accessible location for a period of twelve months after the notification of results in case they are required for review.
Assessment tasks used during term are to be completed by each student by the due date as stated in the Course Profile or Course Outline (for distance students, this may be the post-marked date).
Feedback from such assessments should be provided to each student, with adequate time for the student to respond to this feedback before completing the next assessment task. In a twelve week term, two weeks would be a minimum period.
2.4.1 Each assessment committee shall meet at least once after each term in which students are enrolled, at a date determined by the Chair of the Faculty Education Committee but prior to the due date for submission of results to the Vice-President (Administration).
2.4.2 Each Course Coordinator shall, using the moderated judgements of students work submitted by examiners, submit a recommended result for each student enrolled in the course through the Dean or Head of School to the Vice-President (Administration). The Dean or Head of School, at his/her discretion, may require further moderation and/or marking of assessment work by a second examiner. Results submitted shall conform to the format required by the Vice-President (Administration) for data processing/submission at the time. The submitted results shall be considered at the scheduled meeting of the assessment committee. If no grade can be determined at the time of the assessment committee meeting, an alternative result shall be recommended pending determination of the grade. For criterion referenced assessment in courses which have more than one assessment task, the final grade shall be a weighted 'average' of performance against the criteria for each assessment task, unless otherwise stated in the Course Profile or Outline. For norm referenced assessment, consideration should be given to the following when determining grades:
2.4.3 The Vice-President (Administration) shall prepare, for the use of assessment committees, schedules showing proposed results for each student.
2.4.4 The assessment committee shall determine a result for each enrolled student in every course offered by the Faculty during the term. In cases of obvious apparent anomaly, the assessment committee may request the withholding of grades in a course pending a review of the assessment or proposed grades by the Dean or Head of School. Final moderation in all courses is the responsibility of the assessment committee, which may request that further assessment be conducted to resolve any doubt or ambiguity.
2.4.5 Students who have been prevented from sitting a formal exam through illness or some other circumstances acceptable to the assessment committee, may apply for a deferred examination [through the Vice-President (Administration) or deferred assessment through the Course Coordinator], within the prescribed timelines.
2.4.6 The Chair of the assessment committee shall advise the Vice-President (Administration) of the student results in each course as determined by the assessment committee by the due date stated in the Academic Calendar.
2.4.7 The Vice-President (Administration) shall advise all students of their result in each course, as determined by the assessment committee. Students who receive a result advice of an I, DA, DE, or SA will be advised to contact the Course Coordinator (or Dean or Head of School) within one week of receiving the result notification to arrange for resolution of the grade. Students who do not do this may be awarded a failing grade.
2.4.8 Interim non-grade results (I, DA, DD, DE, SE, NS, RO, or SA) awarded pending determination of a grade are to be finalised by the assessment committee (or delegated authority) as soon as practicable after the notification of results. The assessment committee (or delegated authority) shall review all interim results six weeks after the notification of results to resolve outstanding grades where possible. No interim result should remain unresolved after one year, except by specific resolution of the assessment committee.
2.4.9 The Chair of the assessment committee shall advise the Vice-President (Administration) of any changes of result subsequent to the assessment committee meeting, using the prescribed procedure of the time.
2.4.10 The Vice-President (Administration) shall issue the student with a revised statement of results.
Students results will be published on the WWW. In addition, students will be mailed an individual academic record (result advice slip) after each terms examination period. Results will not be released over the telephone, and students should not ring the University seeking such information.
Result advice slips will be forwarded to students in the weeks following publication.
It has been CQUs practice to award outstanding graduates of Bachelors degrees, a degree with Distinction in all Faculties except the James Goldston Faculty of Engineering & Physical Systems, where degrees may be conferred with Honours.
The criteria for the eligibility for these awards may be obtained
from the chairperson of the Faculty Education Committee responsible
for running the program or the
Students may apply for a review of results or grades for courses within both undergraduate and postgraduate programs. This policy and procedures does not relate to Honours theses, research dissertations, and courses which are set up as a Special Topic. If a student wishes to appeal the grade awarded in these instances, the appeal will be directed immediately to the University Appeals Committee.
The function of teaching in Central Queensland University is to facilitate learning and development of skills for lifelong learning. In this spirit, educators shall develop their courses to ensure students are very clear as to the objectives of a course, the assessment requirements of the course, and the criteria by which such items of assessment will be graded.
All these details shall be outlined clearly in a Course Profile issued to students by the end of the first week of term, and for distance education students, in the first mail package. While some courses encourage students to negotiate the actual assessment, this negotiation shall be finalised within the first two weeks of term. Where negotiation is not encouraged, there shall be no changes to the assessment information stated in the Course Profile, without the written agreement of all students in the course, the Course Coordinator and all staff involved in the delivery of the course across the range of locations and modes of delivery.
If a Course Coordinator subsequently awards Supplementary Assessment to a particular student or group of students, that Supplementary Assessment shall be agreed by the Course Coordinator and the Head of School or nominee.
The teaching and learning activities, assessment, and assessment criteria shall all be consistent in their support of stated course objectives. Heads of Schools are responsible to ensure there is a quality assurance mechanism in place to monitor this consistency within the Course Profile.
No item of assessment shall be of a nature which surprises students, in that the course should be structured and resourced to provide practice in the development of skills and critical thinking related to the course content.
All assessment shall be fully transparent, and the lecturer shall be able to fully explain the requirements of assessment before the fact, and the application of such criteria in the marking of the assessment items, after the fact.
This policy statement details processes for ensuring adequate feedback on each item of assessment, an Informal Review process to which all students are entitled if further information is needed, followed by a Formal Faculty Review of Grade if deemed appropriate, and a final avenue for complaint to the Office of the Student Ombudsman.
Course Profile is a document prepared by the Course Coordinator, in consultation with the Head of School, which provides details of the course, including the names and contact information of the Course Coordinator and any other relevant staff involved in the delivery of the course, objectives of the course, required textbooks, suggested reference materials, details of the mode of delivery and any student study resources, the structure of assessment, details of the assessment items and due dates for submission, assessment criteria, and a study schedule, among other information.
Assessment Items is used to describe any work, whether a written or oral presentation, a performance or dossier which documents activities required to be performed and which form the basis of the assessment for the purpose of determining a grade in the course.
Course Coordinator for the purposes of this policy and procedures, it is assumed that the course coordinator has responsibility, under the approval of the Head of School or Dean, for preparation of the Course Profile, the setting of assessment, monitoring of all marking in the course, recommendation of grades to the Dean, and the monitoring of all feedback on assessment items or grades. It is recognised that Faculties may distribute responsibility among a group of staff, however, in those instances, the Faculty Dean shall be responsible for ensuring there is a documentation of such delegated responsibilities.
Evaluation Criteria describe the basis for marking an assessment item.
Faculty Campus Coordinator is a person at a campus other than the one where the Dean normally is located, who is so designated by the Dean. The Faculty Campus Coordinator is the person on that campus to whom all communications from the Dean and Associate Deans related to the conduct of the operations of the Faculty at that campus, will be directed. The Faculty Campus Coordinator is the first point of reference for students at that campus.
Staff Member for the purposes of this document, describes all persons that a student, in any mode of study and at any location, in their dealings with the University in the enrolment process or in the delivery of courses, might reasonably assume to be an employee of Central Queensland University. It is deemed that all persons, whether Central Queensland University employees or employees of related institutions, who are charged with responsibility for administration or teaching on behalf of Central Queensland University, are equivalent to staff members for the purpose of this document.
Faculty Sub-Dean is a person at a campus other than the one where the Dean is normally located, who is so designated by the Vice-Chancellor. The role is similar to that of the Faculty Campus Coordinator.
included in Course Profile
3.2 Student Feedback
3.3 Informal Review
Underlying the Informal Review
4.1 Should the student
have further queries with the grade awarded for a course after the
informal process has been followed, they may seek a Formal Faculty
Review of Grade, through the relevant Faculty offering the course.
This must be sought as soon as possible following the completion
of the informal review, and in any case, within 6 weeks of the notification
of the grade for that course.
6.1 In certain academic
situations, if there are contentious issues surrounding the review
of grade, the Dean or Deans nominee may determine, or
the student may request, that a Faculty Hearing is held, to further
resolve or investigate these issues.
7.1 Students may
approach the Office of the Student Ombudsman:
1. Council has established
an Appeals Committee to hear and determine appeals from students
of the University on academic matters. It is Councils intention
that the Appeals Committee of the Academic Board will be the final
appeal body for students in the University on these matters, with
no further right of appeal from the Appeals Committees
decisions to the Council.
1. Appeals from students will be heard by the Appeals Committee of the Academic Board comprised of:
Academic staff members who have sat as members of a Faculty Exclusions Committee shall be ineligible to sit as members of the Appeals Committee convened to hear an appeal from the same student.
2. A quorum of the Committee shall be four, two of whom shall be representatives from the Faculties.
3. Students who wish to appeal against a determination of an unsuccessful application for a Review of Grade, conditional enrolment, suspension, expulsion or exclusion must lodge a written case of appeal with the Vice-President (Administration) within 7 days of the receipt of official notification of Review of Grade, conditional enrolment, exclusion, suspension or expulsion.
4. The Vice-President (Administration) shall forward the written case of appeal to the chair of the Appeals Committee of the Academic Board.
5. The chair of the Appeals Committee, after consultation as appropriate with the relevant chair of the Faculty Education Committee, may determine that the appeal not proceed to a hearing for any one of the following reasons:
6. Students whose appeals do not proceed to hearing will be entitled to a refund of any appeal charges paid.
7. If it is agreed the appeal should proceed, the chair of the Appeals Committee shall inform the Vice-President (Administration).
8. The Vice-President (Administration) will convene the Appeals Committee of the Academic Board within 10 days of the appeal having been lodged and in any case, not later than the final day of Orientation Week.
9. Copies of the papers of appeal, in which the student must clearly state the grounds for the appeal, will be sent to committee members and the academic staff member or program coordinator from the Faculty concerned who will be invited to present to the committee in writing or in person the reasons for the action taken by the Faculty affecting the student.
10. The student may present a case in person to the committee and may be assisted by an enrolled student or staff member of the University or Student Association. The student and the Faculty representative will have the opportunity to question each other. Committee members may question both parties to the hearing.
11. The parties to the hearing shall retire to allow the committee to reach a decision. The Chair may cast a casting vote to arrive at a decision.
12. The Vice-President (Administration) shall advise the student of the outcome of the appeal within three working days of the Appeals Committee having made its decision. Copies of the letter to the student will be forwarded to the lecturer concerned and to the Chair of the Faculty Education Committee.
13. The prescribed charge for appeals to the Appeals Committee of Academic Board is $50. The amount will be refunded if the appeal is upheld.