Enrolment - Rules

Payment of Fees

Domestic Full Fee-Paying Students

CQU offers places in undergraduate and postgraduate award programs to domestic students for a fee payable direct to the University.

The majority of students commencing postgraduate award programs in the 2001 academic year are required to pay full fees direct to the University. Only students commencing the Graduate Diploma of Midwifery are exempt from the requirement and will be offered a HECS liable place.

Continuing postgraduate students who are currently enrolled on a HECS basis will retain their HECS place as long as they maintain their enrolment in that program. An articulated program will be at the new full fee levels (non HECS).

Students enrolled in full fee-paying programs are invoiced each term in week two, excluding students enrolled in CV65, CV66, CU91, CU17, CU16 and CU15 who receive a fee statement with enrolment papers. Payment for these programs is due upon enrolment. Failure to make payment of the required fees may result in the cancellation of enrolment.

While the University will make every endeavour to preserve current fee levels, due to changing costs and circumstances, the possibility of fee rises cannot be ruled out.

Higher Education Contribution Scheme (HECS)

The Higher Education Contribution Scheme requires students to contribute towards the cost of their
higher education.

A HECS Payment Options Declaration form will be enclosed with enrolment papers for those students who are required to complete this form.

Failure to submit this HECS Payment Options Declaration Form upon commencement of a program of study will result in the cancellation of the program.

Students who are Australian Citizens have the choice of:

1. paying their HECS up front and receiving a 25 per cent discount; or
2. deferring their HECS; or
3. making a partial upfront payment of $500 or more by the census date and receiving a 25 per cent discount on contributions made for the term. The discount does not apply for any unpaid portion of term HECS liability.

Those students electing to pay up front will be sent an invoice requesting payment be made prior to the term census date. Students who fail to make payment by the census date will have their enrolment cancelled if they have not provided their Tax File Number to the University.

When a continuing student wishes to alter their payment option, the student must complete a new Payment Options Declaration form prior to the census date of the term in which the payment option is to
take effect.

Specific rules apply to New Zealand citizens and Australian Permanent Residents residing in and outside Australia. Students within these categories should refer to the “HECS: Your Questions Answered” information booklet for specific details.

In general, HECS liabilities are incurred by all students who undertake higher education award programs funded by the Federal Government. However, exemption from HECS applies to students in the following categories:

1. students undertaking full fee-paying postgraduate or undergraduate programs;
2. fee-paying overseas students;
3. overseas students sponsored under an Australian foreign aid program;
4. overseas students in Australia as an exchange student who are paying tuition fees or has the fees paid for them;
5. students enrolled in enabling programs;
6. students enrolled in non-award programs;
7. students enrolled in programs or places fully funded by employers;
8. postgraduate students who receive Australian Postgraduate Awards from their institution; or
9. students who have an existing Merit-based Equity Scholarship.

An information booklet on HECS is included in enrolment packages. Students requiring further information regarding fees should contact the Student Finance Section of Student Administration on
07 4930 9759, 07 4930 9350 or 07 4930 9395.

International Full-fee Paying Students

CQU offers places in undergraduate and postgraduate award programs to international students for a fee payable directly to the University.

Students are invoiced for a term’s course fees on enrolment and on commencement of consecutive terms. All students are required to lodge payment of fees prior to the commencement of each term. Failure to make payment of the required fees may result in the cancellation of enrolment.

While the University will make every endeavour to preserve current fee levels, due to changing costs and circumstances, the possibility of fee rises cannot be ruled out. However, the University guarantees that fee costs per course will not increase by more than 10 per cent from year to year.

Students requiring further information regarding course fees for full fee-paying programs should contact CQU International on 61 7 4930 9046.

Student Association Fee

Payment of Student Association fees is a requirement of enrolment.

Students who have not paid the Student Association Fees by the due date will be deemed to be a Student Debtor. A Student Debtor may not be entitled to receive course results, a Statement of Results, or any other academic document, nor will a Student Debtor be granted any award.

Please note, to avoid incorrect Student Service fees being charged, students are required to ensure that their Enrolment Advice Slip accurately reflects their correct Identification Centre and mode of attendance.

Enrolment

E-rolments will not be accepted after Week 2 of term.

Cancellation of Enrolment

A student’s enrolment may be cancelled when:

1. failure to submit a completed HECS payment Option Form (for specified students), or failure to pay HECS upfront fees via the due date;
2. fee-paying students fail to make fee payments by the required due date.

Current Year of Program

A student’s year of program is the year which they have successfully completed or in which they are currently studying at least half of the credit points for that year in addition to credit points for a previous year. Thus:

1. A student is in the fourth year of his or her program if the student has successfully completed Years 1, 2 and 3 of the program and is enrolled for half or more of the fourth year program credit points.
2. A student is in the third year of his or her program if the student has successfully completed Years 1 and 2 of the program and is enrolled for half or more of the third year program credit points.
3. A student is in the second year of his or her program if the student has successfully completed Year 1 of the program and is enrolled for half or more of the second year program credit points.
4. A student is in the first year of his or her program if none of the above applies.

For the purpose of this definition “credit points” means “normal annual full-time load” which varies depending on the Faculty through which the program is studied.

Lapse of Enrolment

A student is classed as having lapsed their enrolment if they have withdrawn from all studies in any particular term. If a student’s enrolment has lapsed, they must contact the Student Services Line to re-activate their enrolment. An enrolment can be lapsed for an indefinite period of time but not greater than ten years.

International Students

Any international student who has made the following changes to their enrolment:

1. lapsed their enrolment;
2. had their program cancelled (whether at their request or not);
3. been excluded;

must, prior to recommencing their study at CQU, contact CQU International regarding payment of tuition fees before a “Confirmation of Enrolment” form can be issued. Once issued, the student must present such to the Australian Embassy in their home country in order to make application for a Student Visa.

Re-admission after Cancellation of Enrolment

A student, whose enrolment from a program of study has been cancelled, may apply to the Vice-President (Administration) for re-admission. The decision about re-admission will be made by the Vice-President (Administration) after consultation with the chairperson of the Faculty Education Committee responsible for the program. In making the decision, the Vice-President (Administration) will have regard to the student’s previous academic performance and the reason for the cancellation of enrolment.

When a student is readmitted, the Faculty Education Committee responsible for the program may impose any conditions on the re-admission it determines to be appropriate academically. In determining what conditions will apply, the Faculty Education Committee will have regard to the student’s previous academic performance, the length of time that has elapsed since the previous enrolment and any changes in program content and structure.

Reduced Study Load

A student may apply for permission to undertake a reduced study load for one term or one year. Following consultation with the student’s program advisor, application for a reduced study load must be made to the appropriate Faculty Education Committee. In the application, the courses to be taken must be detailed and the reason for requesting a reduced load given.

If a reduced study load is approved for a student, the student will be deemed to be undertaking a restructured program.

Student Debtors Rules

On completion of any term of study, a student who is a debtor to CQU may not be entitled to receive course results, a Statement of Results, or any other academic document, nor will a student debtor be granted
any award.

A debtor student is one who:

1. fails to pay any fine, fee, charge or debt due to CQU, including the Library, Capricornia College, Bookshop or Student Association; or
2. fails to return or pay the replacement cost of any library book, equipment or equipment kit issued on loan.